We are a data collecting and processing agency. We collect personal data from candidates-seafarers, for the sole purpose of conducting our business of recruiting seafarers to shipping companies. All our seafarers are from the Philippines and therefore their data is regulated by NDP. A full explanation of our data handling system can be found here.
We are collecting the following:
The data collected will be duly maintained and updated from time to time as long as we have the permission of the data holder to include into our system.This data is collected for the sole purpose of introducing the seafarer to our overseas clients and contract of employment upon client’s approval. In case that the seaman is not employed through our system he has the right to request in writing to be excluded and will delete him from our system and any further references. Otherwise his data will be automatically deleted from our system if remained idle for more than 12 months.
The data collected will remain in our physical servers under the control and responsibility of our registered DPO (Data Protection Officer). Access to seafarer’s data have the personnel engaged with each of the procedures of proposal and recruiting under the responsibility of our DPO. Temporary access to the seafarer’s data will be granted to our registered clients for recruiting purposes during proposal and full access when hired. After the completion of his contract some seafarers’ data will be allowed to remain in client’s disposal for legal purposes, statistical and historical analysis for a period not exceeding 36 months. At any stage a seafarer who is not under any contract can apply the rights given to him under NDP and/or GDPR for European residents.
We also collect personal data of our clients some of them being EU residents with the sole purpose of complying with Authorities for accreditation, contractual obligations and legal/insurance issues. This data is collected only in full consent and kept in our servers, under 24/7 surveillance on premise, locked and accessible only by our trained staff and our registered DPO to NDP. Copy of clients’ data is always kept on our web application available to each client under a unique security password for each individual client to extract or modify according to his discretion. Historical data might also be kept under the same conditions. When a client has been discontinued all personal data will be destroyed unless required to be listed by regulating authorities and financial controllers, however some items might be foundin contracts and POA executed which are kept forlegal purposes only. Statistical data remained in our records does not contain any individual client’s personal details. Such data will be stored in our files for not less than 36 months.
We are collecting the following:
All data is kept in our physical and web-based servers under the responsibility of our DPO.
Clients have access to their data on 24/7 via ERP System Client Application and they have full access to monitor their data. When they are engaged in a contract with LCPI such data cannot be deleted and is controlled by our DPO.
We are collecting the following:
We use Internationally Regulated tools for providing various psychometrics and competence metrics as required for career planning and according to client’s standards and International Regulations of sea-based personnel. We use providers for remote training tools and modules. All our providers are bind with a data exchange agreement with us and they comply with GDPR requirements and International data protection rules and practices. Specific data is exchanged on the purpose of training and evaluation and this includes Names and addresses, demographic data and individual test results for each individual. This data is limited only to required minimum and remains to the designated file of each seafarer. The seafarers receive a copy of their tests and results and they have the right to ask for data removal “the right to be forgotten”. Such requirement remains unpenalized and results only to a complete removal of Seafarer’s data from our system.
From time to time we exchange candidates’ data with affiliated companies for the purpose of facilitating candidates hiring on board. This is done after obtaining seafarers consent and any information in respect of transferred amount and type of exchanged data is available to each candidate upon request. Our affiliates by accepting such data are bound with the same responsibilities and rules with us for further data handling of each candidate.
Laurel Carriers Philippines Inc. does not sell, distribute or give in any form and for any purpose any personal data collected under her legal conduct of operations to any party accept as requested/mandated by Authorities and Regulating bodies, for legal purposes and claims.
This data control policy is copyrighted and part of our internal QMS Quality Management System. This policy is from time to time updated to conform with latest rules and regulations. All our clients should enter this area from time to time for acknowledging the updated version of this policy. We any amendments to this policy will be announced in our web page and our social media pages.
By entering your personal data in the corresponding field(s) of our platform you fully accept our policies and you agree with all rules as stated above.
For any further information for our data handling policy the responsible person DPO for Laurel Carriers Philippines Inc. can be found below.
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